Below are the policies and procedures for the ECA SCRIP Program for the 2007 - 2008 school year

Registration: A registration form must be submitted annually. Registration forms are available in the summer packet, in each office, and on our web site click here.

Payment:

• SCRIP only accepts cash or checks made out to "ECA." Credit cards are not accepted as the fees reduce the benefit of the program by over 50%.
• Participation in SCRIP is not tax-deductible.

Ordering Information:

• Submissions: Orders may be placed in two ways: paper or e-mail. Paper order forms are available in each office and on our web site, and must be placed in a designated SCRIP collection box - located in each office - by 8:30 a.m. on Monday. Orders may also be placed via e-mail; instructions and order forms can be found on our SCRIP web site . In the event Monday is a holiday, orders are due by 8:30 a.m. on Tuesday. Late orders will be processed with the following week's order.
• Pick-Ups: Orders may be picked up in your office of choice on Fridays after 12:00 p.m. If Friday is a half day, the SCRIP team will attempt to have the orders ready for pick-up by Friday at 8:30 a.m. If there is no school on Friday, we will attempt to have the orders ready on Thursday by 3:00 p.m. Note: we are dependent on shipments being received in a timely fashion, but we'll do our best.
• SCRIP Denominations: SCRIP reserves the right to fill your order with denominations other than those requested (e.g., two, $50 King Sooper cards instead of one, $100 King Sooper card.)
• Back Orders: Occasionally, certificates may be back-ordered if they are out of stock. In this case, no refunds will be given. Instead, you will receive the missing SCRIP as soon as the missing SCRIP is delivered - usually the following week. Please plan ahead.
• Corrections: We're human; we do occasionally make mistakes. In the event we under- or over-deliver, please contact Todd Brue at 574-9678 so we can investigate and make corrections.
• Returned Checks: A returned check by your financial institution for any reason will be redeposited. If a second returned check is tendered on your SCRIP account, then all future SCRIP payments must be handled by cash or certified check.
• Child or Third Party Pick-Up Disclaimer: SCRIP is cash. If you have designated your child or another person to pick-up your SCRIP order, ECA will not replace lost or stolen SCRIP after it has been picked up from one of our offices.
  

General SCRIP Information:

• SCRIP is Cash: SCRIP is cash in the form of a gift card or certificate. If lost, the money is gone. ECA is not responsible for lost or stolen SCRIP.
• Purchasing: SCRIP may be used to buy anything in the store you would normally buy with check, cash or credit card. You may also use discount coupons with your SCRIP payment.
• Expiration Dates: Some SCRIP cards and certificates have expiration dates. If in effect, these expiration dates are typically a year or more in the future. To be safe, only purchase SCRIP that you expect to completely use within six months of purchase.
• Cash Back: When using a portion of a SCRIP certificate, some vendors limit the amount of cash returned since this is "discounted money." You will need to deal with each vendor individually.
  
• Charge Accounts: Some charge accounts (e.g., JC Penney) may be paid using SCRIP. Please check with individual stores.
  
• Refunds / Exchanges: SCRIP cannot be returned to the ECA SCRIP team.
• SCRIP Discount Percentage Changes: Vendors do periodically change their SCRIP discount percentages. Permanent changes will be factored into our SCRIP order tracking tool; however, temporary changes (e.g., Christmas specials) will not be offered. Any additional benefit - usually very small - will flow to ECA to offset shipping fees.
• Participating SCRIP Vendor Changes: Vendors are periodically added or dropped from GLSC's SCRIP program. The SCRIP team will do our best to communicate significant changes. In the event an order is placed for a "dropped" vendor, you will receive a credit to your account for future SCRIP purchases.

Earned Tuition:

• SCRIP Year: The official SCRIP year runs from April 1st, 2006 through March 31st, 2007.
• SCRIP Profit Reports: The amount of tuition earned by using SCRIP is available any time; however, official "family profit" reports will be distributed October 31st, January 31st, and March 31st. Any discrepancies must be reported to the SCRIP team with 30 days to be investigated.
• Disbursement: SCRIP is offered to promote the education of students at Evangelical Christian Academy. The moneys earned via the SCRIP program will only be used to offset your ECA tuition and fees. If your child(ren) no longer attend ECA for whatever reason, the moneys held under your family's name will be transferred to the ECA general fund. In no case will SCRIP profits be refunded to an individual. Only families who have earned a minimum of $25 in SCRIP profit will receive a SCRIP disbursement. All family profits of less than $25 will flow to the ECA general fund. Tuition and fee disbursements will be handled in April 2007. For those using the SMART program, final SMART tuition payments will be reduced by the amount of your SCRIP profit. For families who pre-paid tuition, a SCRIP credit will be offered.

Contact Information:

• The SCRIP team consists of volunteers who care deeply about ECA and our families. If you need to contact us, please send an e-mail to scrip@ecaeagles.org, or call Patti McFarland 385-5220.